Bereavement Administration Services
You don’t have to
figure this out alone.
Koda Vault handles the overwhelming paperwork, phone calls, and account closures that follow the loss of a loved one — so you can focus on healing.
We close accounts, file insurance claims, notify government agencies, cancel subscriptions, and manage every administrative task — so your family doesn’t have to.
50–75
Administrative tasks after a typical death
40+
Hours families spend on paperwork and calls
90%
Of families say the admin burden was worse than expected
About Koda Vault
We take care of the paperwork so you can take care of each other.
After a loss, there are dozens of things that need to happen — accounts to close, agencies to notify, insurance to file, subscriptions to cancel. It’s overwhelming, exhausting, and it comes at the worst possible time.
Koda Vault exists for exactly this moment. We step in and handle every phone call, every letter, every form — so you don’t have to. You’ve been through enough. Let us take it from here.
We are not attorneys, financial advisors, or accountants. We are administrators — people who make phone calls, write letters, fill out forms, and make sure nothing falls through the cracks. We handle the tedious, exhausting work so you can focus on your family and your healing.
What We Handle
Everything you shouldn’t have to think about right now.
From the first notification to the final account closure, we manage every administrative task that follows a loss.
Account Closures & Notifications
Banks, credit cards, utilities, subscriptions, memberships — we contact every company and close or transfer every account.
Insurance & Benefits Claims
Life insurance filing, Social Security survivor benefits, VA benefits, pension and retirement notifications.
Government & Agency Coordination
Medicare cancellation, DMV notifications, credit bureau deceased alerts, mail forwarding, and employer coordination.
Digital & Personal Accounts
Social media memorialization or closure, email accounts, streaming services, digital subscriptions, and online accounts.
Legal & Financial Coordination
We work with your attorney and tax preparer, coordinate property and vehicle title transfers, and track every deadline.
Complete Documentation
You receive an organized summary of every task completed, every account closed, and every notification sent. No loose ends.
How It Works
Getting started is simple.
Reach out to us
Call, email, or fill out our contact form. No rush, no pressure. We'll have a gentle, unhurried conversation about your situation.
We gather the details
We walk through a simple intake together. You share what you know — we figure out the rest.
We handle everything
Every phone call, every letter, every form, every claim. We track each task to completion and keep you informed without burdening you.
You receive a complete summary
When we're finished, you have a clear record of everything handled. One less mountain to climb.
Service Options
Choose the level of support that’s right for you.
Every family’s situation is different. We offer three levels so you get exactly the help you need.
Essential
$750
- Death notifications to all companies
- Bank and credit card closures
- Utility transfers or cancellations
- Subscription cancellations
- Mail forwarding setup
- Digital account management
- Credit bureau alerts
- Organized summary report
Complete
$1,500
- Everything in Essential
- Life insurance claim filing
- Social Security survivor benefits
- VA benefits (if veteran)
- Medicare / Medicaid cancellation
- Employer and final paycheck
- Pension and retirement notifications
- Health insurance conversion
Full Support
$2,500
- Everything in Complete
- Attorney and tax preparer coordination
- Property title transfers
- Vehicle title transfers
- 90-day ongoing support
- Priority response
What we want you to know.
There is no urgency. There is no pressure. We move at your pace, and we treat your loved one’s affairs with the same care and respect you would.
Everything we do is transparent. You’ll always know what’s happening, and you’re always in control. You can pause or stop our services at any time.
All personal and financial information is kept strictly confidential. We only share information with the specific companies and agencies necessary to complete the tasks you’ve authorized. Nothing more, nothing less.
Free Resources
A few things that might help.
You don’t have to navigate this alone. These free resources are here whenever you need them.
Whenever you’re ready, we’re here.
There’s no wrong time to reach out. Whether it’s been a day or a month, we’re here to help.
Contact Us