Estate Planning & Administration Services
You don’t have to
figure this out alone.
We help families and business owners prepare for the unexpected before it happens — and execute the plan when it’s needed.
Digital estate planning, post-loss administration, and business continuity — organized, documented, and handled with care.
50–75
Administrative tasks after a typical death
40+
Hours families spend on paperwork and calls
90%
Of families say the admin burden was worse than expected
A Common Misconception
A trust doesn’t close accounts.
Neither does life insurance.
Many families assume that advance planning — life insurance, a trust, a will, even a power of attorney — means everything is handled. It isn’t.
Life insurance pays a benefit. A trust distributes assets. A will names an executor. But none of them close the accounts, cancel the subscriptions, secure the passwords, or keep the business running.
That work still falls on someone — unless you plan for it.
About Koda Vault
We take care of the details so you can take care of each other.
Whether you’re planning ahead or navigating a crisis right now, Koda Vault handles the details. We help individuals secure their digital legacy, business owners protect their operations, and families manage the administrative burden after a loss.
Plan while you’re alive. Store your instructions with us. We execute when the time comes — exactly as you intended.
We are not attorneys, financial advisors, or accountants. We are administrators and planners — people who organize, document, make phone calls, write letters, fill out forms, and make sure nothing falls through the cracks.
The Koda Vaults
Three vaults. Every scenario covered.
Each vault is designed for a different need — but together, they create a complete safety net for your family, your assets, and your business.
Estate Administration Vault
When someone has passed — we handle everything.
Account Closures & Notifications
Banks, credit cards, utilities, subscriptions, memberships — we contact every company and close or transfer every account.
Insurance & Benefits Claims
Life insurance filing, Social Security survivor benefits, VA benefits, pension and retirement notifications.
Government & Agency Coordination
Medicare cancellation, DMV notifications, credit bureau alerts, mail forwarding, and employer coordination.
Digital & Personal Accounts
Social media memorialization or closure, email accounts, streaming services, and online accounts.
Legal & Financial Coordination
We work with your attorney and tax preparer, coordinate property and vehicle title transfers, and track every deadline.
Complete Documentation
An organized summary of every task completed, every account closed, and every notification sent.
Digital Estate Vault
Plan your digital legacy now — we execute when needed.
Digital Executor Designation
Appoint a trusted person authorized to manage your digital estate with legally sound documentation.
Password Transfer Planning
Secure protocols for transferring access to password managers — including emergency access features and offline master key handover.
Digital Inheritance Instructions
Account-by-account instructions — close, transfer, memorialize, or preserve — exactly as you want.
Crypto Inheritance Documentation
Secure, non-custodial solutions for transferring seed phrases, hardware wallets, and exchange accounts — because blockchains don’t respond to executors.
AI Legacy Instructions
Explicit instructions on whether your data, likeness, and digital footprint can be used to train AI models or create digital replicas after your death.
Emergency Access Plans
Protocols for immediate access to critical accounts if you become incapacitated or unreachable.
Business Account Succession
Transition plans for business accounts, domains, hosting, and digital infrastructure.
Business Continuity Vault
Your business keeps running — no matter what happens.
Passwords & Access Credentials
Every login and access credential your business depends on — documented and secured.
SOP Extraction & Documentation
We do the heavy lifting — interviewing key personnel, reviewing existing documentation, and creating standardized SOPs for every critical function.
Vendor Contacts & Key Relationships
Every vendor, supplier, and contractor — with contact details, account numbers, and payment context.
Renewal Dates & Deadlines
Licenses, contracts, subscriptions, domains — every critical date tracked and flagged.
Emergency Instructions
What to do in the first 24 hours, the first week, and the first month if you’re unavailable.
Succession & Delegation Planning
Who has authority to make decisions, the limits of that authority, and clear instructions for temporary leadership.
How It Works
Getting started is simple.
Reach out to us
Call, email, or fill out our contact form. Whether you’re planning ahead or navigating a loss, we’ll have a clear, unhurried conversation about your situation.
We assess your needs
We walk through your situation together and identify exactly which vaults and services are right for you.
We handle everything
For planning clients, we organize and secure everything. For post-loss clients, we handle every phone call, every letter, every form, every claim.
You receive complete documentation
A clear, organized record of everything — your continuity package, your digital estate plan, or a summary of every task completed.
Estate Administration Pricing
Choose the level of support that’s right for you.
Every family’s situation is different. We offer three levels so you get exactly the help you need.
Essential
$750
- Death notifications to all companies
- Bank and credit card closures
- Utility transfers or cancellations
- Subscription cancellations
- Mail forwarding setup
- Digital account management
- Credit bureau alerts
- Organized summary report
Complete
$1,500
Payment plans available — as low as $150 to start
- Everything in Essential
- Life insurance claim filing
- Social Security survivor benefits
- VA benefits (if veteran)
- Medicare / Medicaid cancellation
- Employer and final paycheck
- Pension and retirement notifications
- Health insurance conversion
Full Support
$2,500
Payment plans available — as low as $150 to start
- Everything in Complete
- Attorney and tax preparer coordination
- Property title transfers
- Vehicle title transfers
- 90-day ongoing support
- Priority response
Digital Estate Vault Pricing
Protect your digital legacy.
Pricing depends on the complexity of your digital footprint. These are average starting prices.
Personal Setup
$2,500
For individuals planning their digital legacy.
- Complete digital asset inventory
- Password transfer plan
- Social media & email instructions
- AI legacy instructions
- Emergency access plan
Family Office
$10,000
For high-net-worth individuals and families.
- Everything in Personal
- Complex digital asset mapping
- Crypto inheritance protocols
- Multi-generational planning
- AI legacy governance
- Quarterly review sessions
Entrepreneur
$25,000+
For founders and creators with business assets.
- Everything in Family Office
- Business account succession
- Intellectual property transfer
- Digital storefront handover
- Integration with business continuity
- Dedicated account manager
Business Continuity Vault Pricing
Keep your business running — no matter what.
Pricing is based on company size and complexity. Below are average ranges — email us for a free evaluation and quote.
Initial Audit & Setup
$5,000 – $50,000+
Comprehensive operational audit, SOP creation, and vault establishment.
- Full operational audit
- SOP extraction & documentation
- Emergency operational vault
- Vendor & infrastructure mapping
- Succession & delegation planning
- Emergency access protocols
Annual Maintenance
$1,500 – $10,000 / year
Keep your vault current as your business evolves.
- Quarterly SOP reviews & updates
- Emergency access verification
- New vendor & system onboarding
- Succession plan updates
- Priority support
Get a free evaluation and quote
Email us at hello@kodavault.de with the following information and we’ll send you a detailed quote within 48 hours:
- Your name and company name
- Number of employees or key team members
- A brief description of what your business does
- The systems and tools your business depends on (e.g. hosting, CRM, payroll)
- Whether you have any existing SOPs or documentation
- Your primary concern (illness, retirement, succession, general preparedness)
New · Do-It-Yourself Kit
The Executor’s Survival Kit
Prefer to handle the estate yourself? Get the complete manual: a step-by-step checklist for the first 72 hours, 30 days, and 90 days — plus every phone script, letter template, and tracker you’ll need along the way.
- ✓ Print-ready manual + editable Docs & Sheets templates
- ✓ The scripts that get you past the phone queues
- ✓ Digital legacy protocols for Apple, Google & social media
Inside the kit
- Section 1 — The Master Executor’s Roadmap (72 hours → 90 days)
- Section 2 — The Communication Swipe File (scripts & letters)
- Section 3 — The Digital Legacy & Security Vault
What we want you to know.
There is no urgency. There is no pressure. Whether you’re planning ahead or managing a crisis, we move at your pace and treat every detail with the care it deserves.
Everything we do is transparent. You’ll always know what’s happening, and you’re always in control. You can pause or stop our services at any time.
All personal, financial, and business information is kept strictly confidential. We only share information with the specific companies and agencies necessary to complete the tasks you’ve authorized.
Free Resources
A few things that might help.
You don’t have to navigate this alone. These free resources are here whenever you need them.
Common Questions
Questions about our services.
What does Koda Vault do?
Koda Vault helps families and business owners prepare for the unexpected and handle every administrative detail when the time comes. We offer three core vaults: Estate Administration (post-loss account closures, insurance claims, and paperwork), Digital Estate planning (advance planning for your digital accounts and assets), and Business Continuity (ensuring a business can continue operating if the founder is no longer available).
Can I plan ahead before something happens?
Absolutely — and we strongly recommend it. Our Digital Estate Vault and Business Continuity Vault are specifically designed for advance planning. You document your wishes, store your instructions, and Koda Vault executes the plan when needed. Planning ahead saves your family and business partners enormous time, stress, and cost.
What is the Digital Estate Vault?
A comprehensive plan for your digital life — passwords, account access, digital inheritance instructions, crypto inheritance protocols, emergency access plans, and AI legacy instructions. You create the plan while you're alive, Koda Vault organizes and secures it, and when the time comes, we execute your exact instructions.
What is Business Continuity Planning?
Our Business Continuity Vault ensures your business can keep operating if you — the founder or key operator — become unavailable for any reason. We organize your passwords, SOPs, vendor contacts, key relationships, and operating procedures into a continuity package that keeps the business running.
How do I close accounts after someone dies?
Closing accounts after a death typically requires a certified death certificate, proof of your authority (such as a Letter of Testamentary or executor documents), and contacting each company individually. Koda Vault handles this entire process for you — we contact every bank, credit card company, utility, subscription service, and government agency on your behalf.
How much does Koda Vault cost?
Estate Administration starts at $750 (Essential $750, Complete $1,500, Full Support $2,500). Digital Estate Vault pricing starts at $2,500 for individuals, $10,000 for family offices, and $25,000+ for entrepreneurs. Business Continuity Vault setup ranges from $5,000 to $50,000+ based on company size, with annual maintenance from $1,500 to $10,000/year. Email hello@kodavault.de for a free evaluation and quote.
Do you serve clients outside the United States?
Yes. While many of our processes are tailored to US and Canadian systems, we serve families and businesses internationally. We handle account closures and notifications with companies worldwide and can coordinate with local agencies in many countries.
The best time to plan is now.
We’re here whenever you’re ready.
Whether you’re protecting your family, securing your business, or navigating a loss — Koda Vault is here to help.
Contact Us